Many companies have only one general meeting of shareholders per year. The engagement with shareholders is not a one-time event, it is a process that needs to continue after the general meeting (GM) is over.
Companies should be as transparent as possible with shareholders in relation to matters discussed and raised by shareholders at the GM, as well as other important subjects.
Shareholders should be able to follow up on any answer given to a question asked at the GM via a specific email address. The responses to their questions should be ready in a reasonable timeframe. In same cases the responses were sent in one month, that is much too long. In other cases, no responses were received, that indicates a serious communication problem for the Company.
Companies should create public answers/summaries to submitted questions, whether or not these were answered during the GM and include an explanation as to why any particular question was not answered within the summary. If no answer is provided during the GM, an indication should be given as to when it will be answered. The Q&A section is published on website for many companies in the section related to GM and this is the market practice.
Where a hybrid meeting is recorded, that recording may be made available to shareholders for a defined period after the meeting. Shareholders who have opted for online communication could be sent a recording or a link to this, which may or may not be on the company website. If the recording is made available via a website, all measures under GDPR should be taken in advance and the Company should publish an announcement (named current report in many countries) in advance that it will be placed there after the meeting takes place.
Companies should make efforts to gather feedback from the GM and analyse any trends in views. If the shareholders structure includes shareholders with different opinions, the company should consider the opinion of minority shareholders as well.
Where 20 per cent or more of votes have been cast against a point on the GM agenda, the Company should explain, when announcing voting results, what actions it intends to take.
Valgreen published the public register of material votes against tracking significant shareholders votes against the resolutions proposed by the management or by a significant shareholder of companies listed on Bucharest Stock Exchange. For more details you may access it here https://www.valgreen.ro/copy-of-votes-against-public-register.